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Whether you support one or a hundred volunteers, we can help! These resources are for anyone who coordinates volunteers, with everything from welcome pack templates and links to guidance on Health and Safety and retaining volunteers. Your role is a crucial one. Volunteers depend on clear tasks, the right information, a bit of appreciation and a well-supported contact person. This is your page with a wealth of inspiration, guides and tools so you can be a confident volunteer coordinator.

List and manage volunteer opportunities

Volunteer Referral System

Volunteer Nelson an online volunteer referral service which is also your volunteer management platform – Be Collective! We’re really excited about it!  Be Collective is a social enterprise is all about growing an ecosystem of volunteer involving organisations for social good. We are aiming to get as many community organisations using the system and sharing volunteer opportunities as possible.

Here’s what one happy organisation had to say:

     “We have been able to find the perfect volunteer for us, only few hours after posting our opportunity!  The platform is definitely user friendly and kaimahi at Volunteer Nelson and Be Collective very helpful and supportive. Such a great tool to use for organisation looking for volunteers!”                          Daniela Burlando, Te Korowai Trust

The system is powerful and Managers of Volunteers can manage things like shifts and hours for volunteers as well as posting roles and accepting applicants. Volunteers can keep a social record of volunteering they have done, which is a great way to engage younger volunteers that are looking for experience on their CV.  Or you can simply manage opportunities and applications. It depends on what suits your needs!

As a manager of volunteers, we want you to feel confident using the system. We think you will find it quite intuitive, but we’d love to meet with you to show you around.  On demand videos (see red links below).

Please contact us if you need help set you up with a Be Collective account and a group profile or for your training needs.

Looking for help on specific tasks on Be Collective?

How to register your group

How to create an opportunity

See articles here

If you would like further help, please contact us at [email protected] or Be Collective [email protected]

Here are some further handy links for Group Management on Be Collective:

  • Creating an opportunity
    BC Tip: create inclusivity and expand your volunteer pool potential by diversifying how you build roles. Think: can some roles be micro or virtual volunteering?
  • BC Tip: inform and manage expectations for each role in your “details” section. Keep it to the point. Use links to secondary resources where applicable.
  • Scheduling/Rostering
    BC Tip: scheduling your volunteers as you approve their application saves you time. Volunteer availability is captured in the opportunity application.
  • Review a volunteer’s opportunity application
  • Assigning volunteers to a shift 
  • Approving timesheets
  • Partnerships/ Endorsements
    BC Tip: endorsing another group’s opportunities establishes a relationship based on reciprocity. Share training, processes, ideas and volunteers to unite communities.
  • Partnering with an organisation
    BC Tip: Volunteer Management software doesn’t (and shouldn’t) replace human connection. Use our “request partnerships” feature or send direct messages to group owners to start new conversations with like-minded organisations.

For Be Collective’s full library of help guides or to connect directly with the support team, visit the Help Centre. To schedule a meeting with the Be Collective Stakeholder team, click here.

Keep in the loop

Every month Volunteer Nelson produce a succinct, informative newsletter to keep you up to date with upcoming trainings, events, volunteering related information, advice and more. Sign up to get this in your inbox each month.

Check out our recent newsletters here.

Training opportunities

Our online volunteer referral service is powered by Be Collective.  We can offer one on one or group training to introduce you to this software, either at the Volunteer Nelson office or at your organisation.  We can also email you some information to get you started.  Just contact us at [email protected] or on 03 546 7681 ext 1 to organise a time.

 Networking, Information and Resources

Nelson Community & Whanau Network hui

Volunteers

The Community & Whanau (C&W) Network hui are an opportunity for staff and volunteers from community organisations to get together on a monthly basis.  These meetings provide a forum where issues, ideas or projects of interest can be raised and discussed, and valuable information, ideas and strategies shared.

Meetings are held monthly in Nelson, Richmond, Motueka and Golden Bay.

Managers of Volunteers’ Newsletter

Volunteers

Volunteer Nelson produce a monthly newsletter for Managers of Volunteers.  It provides updates on the section, information to training opportunities as well as local and national insights.

Resources

Governance

This link takes you to a selection of resources on Governance, from tips for an effective board through to involving volunteers from diverse cultural backgrounds, risk toolkit and more.

Organisation Manager

Are you the manager of a not-for-profit organisation? If you are then this is the link for you.

Volunteers

Your rights as a volunteer, techniques to improve your personal effectiveness and job seekers’ workbook – you can find these resources here.

Managers of Volunteers

Are you looking to development your volunteer programme? Recruit, support or monitor volunteers? There are some valuable resources here including the Volunteer New Zealand’s Competencies for Managers of Volunteers, risk toolkits and H&S information.

Managers of Organisations and Volunteers

There are a fair number of you super busy people in the community sector, so we’ve combined your resources here. From your communications plan, competencies for managers of volunteers, volunteer investment value and audit tool, risk toolkits, monitoring volunteers are more.

A further place to look for resources is CommunityNet Aotearoa, a resource hub maintained by The NZ Navigator Trust. It is a collated selection of resources designed for strengthening communities.

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